Settings ▸ Accounting

Settings ▸ Accounting is where you maintain your firm’s General Ledger. Two tabs handle the full surface: Chart of Accounts for the numeric chart 1000–9999, and Journal Entries for every posted (and drafted) double-entry transaction. Reports — Trial Balance, Balance Sheet, Income Statement, and the GL Drill-Down — open from the Reports button in the top-right; they’re documented separately at Settings ▸ Accounting ▸ Reports.

Chart of Accounts

Athenty seeds a Canadian-convention numeric chart on first run and lets admins extend it. The ranges follow PC Law:

Range	Type	Examples
1000–1999	Asset	Operating bank, Trust Bank (1100-X), Accounts Receivable, ITC receivable
2000–2999	Liability	Accounts Payable, Client Trust Liability (2100-X), HST/GST Payable
3000–3999	Equity	Retained Earnings, capital
4000–4999	Revenue	Service Revenue, FX Gain
5000–5999	Expense	Disbursements, operating expenses

Adding an account

Click + New account. Fill in:

Code — a 4-digit number in the range that matches the account type
Type — Asset / Liability / Equity / Revenue / Expense
Name — display label
Parent account (optional) — for nested rollups; must share the type
Currency — defaults to the org default
Description — optional context

Code is locked after creation per PC Law convention. Re-coding a live account would corrupt every historical journal line. Archive and create a new account if you need to re-classify.

Editing + archiving

Hover any account row to surface Edit (pencil) and Archive (folder) actions. Archive marks the account inactive: it hides from posting forms but stays visible in historical reports. Athenty hard-blocks archive on:

System accounts — the seeded chart cannot be deleted, only renamed.
Accounts referenced by non-reversed journal lines — clean up those lines first or archive on a quieter account.

Journal Entries

The viewer lists every double-entry transaction across the org. Filter by Status (posted / draft / reversed / all), Posted ≥, and Posted ≤. Each row shows the date, description, source type, fiscal period, and total. Click a row to expand its DR/CR lines.

Sources

Most entries are auto-posted from upstream activity:

Source type	Posted by
`trust_receipt`	Matter ▸ Trust Accounting ▸ Add receipt
`trust_payment` / `trust_disbursement`	Trust disbursement workflow
`fee` / `time_entry`	Fee posting at invoice time
`manual`	Manual JE editor (this page)
`reversal`	Any reverse-and-replace flow

Creating a manual entry

Click + New manual entry. The dialog opens with two pre-set lines (one DR, one CR). For each line, pick an Account, choose a Side (DR or CR), enter an Amount, and optionally a Description. Click + Add line for additional rows.

Live balance check: a Debits / Credits total appears below the lines with a green ✓ Balanced or red ⚠ Unbalanced indicator. Posted entries must always balance.

Two save options:

Save as draft — parks the entry for later. Drafts are editable + discardable; they do not appear in the trial balance.
Post entry — finalizes into the audit ledger. Posted entries are append-only — corrections must use the reverse path.

Drafts queue

Filter Status to draft to see all parked drafts. Hover a draft row to surface Edit / post draft (pencil) and Discard draft (trash) actions. Editing a draft reopens the dialog pre-filled; saving either keeps it as a draft or posts it.

Posted + reversed entries

Posted entries are immutable. Reversed entries (status = reversed) show that an explicit reversal was applied — the original lines remain in the audit trail and the offsetting reversal lines sum to zero. Both states are read-only on this viewer.

Reports

The Reports button (top-right) opens the financial-statements surface documented at Settings ▸ Accounting ▸ Reports.

Period close + tax rates

Period close (locking entries through a date so retroactive postings are blocked) and tax-rate management land in subsequent #213 PRs. They will surface as their own top-level entries under Settings ▸ Accounting and their own docs pages.