RON Sessions

The RON Sessions page tracks every Remote Online Notarization or Commissioning of Oaths meeting booked through Athenty. RON is the video-based equivalent of in-person notarization — a notary or commissioner witnesses signing live over secure video, then stamps the underlying Envelope as authenticated.

Anatomy of the page

1. Header and primary action

Standard PageHeader with the title RON Sessions, a one-line description, and the Help (?) and Docs (book) icons. The primary action is Book session, which opens a modal dialog.

2. Session list

Each session row carries:

• A status icon + coloured pill
• The associated Envelope subject (or envelope ID if subject is missing)
• A province badge (the regulating jurisdiction)
• A session-type badge — Commissioning or Notarization
• The scheduled timestamp or creation timestamp
• Optional notary notes preview

When the session is in Scheduled status, two row actions appear: Complete and Cancel.

3. Empty state

If no sessions exist yet, the page shows a centered empty state with the RON video icon and a CTA that opens the same booking dialog.

Status lifecycle

scheduled ──▶ active ──▶ completed
          │           ↘ no_show
          └▶ canceled

Status	Pill colour	Meaning
Scheduled	Blue	Booked, awaiting start
Active	Green	Live video session in progress
Completed	Green	Notary closed and stamped the envelope
Canceled	Red	Voided before completion
No Show	Orange	Signer didn’t appear

The lifecycle is final once a session leaves Scheduled — there are no “reopen” or “restart” actions. Re-bookings happen on the underlying envelope.

Booking a session

The Book session dialog requires:

• Envelope ID — UUID of the envelope being notarized. Must already exist; sessions cannot be booked for not-yet-created envelopes.
• Province — drop-down with all 13 Canadian provinces and territories. Drives the legal framework and audit text.
• Session type — Commissioning for oaths and affidavits; Notarization for notarized signatures.
• Scheduled time (optional) — leave blank to start on demand.

On submit:

1. The session record is created with status scheduled.
2. A join link is dispatched to the signer via the envelope’s existing invite channel.
3. The session appears in the list immediately.

Province support

Coverage as of writing:

Region	Notarization	Commissioning
ON	✓	✓
BC	✓	✓
AB	✓	✓
NS	—	✓
QC	—	✓
MB, SK, NB, NL, PE	—	✓
NT, NU, YT	Limited	Limited

Additional jurisdictions are added behind feature flags as their regulators publish RON rules.

Per-row actions (Scheduled only)

• Complete — marks the session completed. Used when the notary finishes the witnessing meeting. Out-of-band completion is supported for cases where the notary’s tooling already stamped the envelope.
• Cancel — marks the session canceled. The signer’s join link is invalidated.

Both actions are guarded — clicking Complete on an already-active session is a no-op for the underlying envelope.

Permissions and scope

Role	View	Book	Complete / Cancel
Owner / Admin	All	✓	✓ for any
Member (with notary credentials)	Own + booked-into	✓	✓ own
Member (without notary credentials)	Own	✓	✓ own
Viewer	Visible sessions	✗	✗

Notary credentials are configured under Account ▸ Notary. Without credentials a member can still book sessions (e.g., a paralegal booking on behalf of a notary) but cannot perform notary-side actions.

Audit trail

Every RON session contributes a stamped record to the underlying envelope’s audit PDF on completion:

• Notary identity (name + jurisdiction)
• Session start/end timestamps
• Province under which the notarization was performed
• Optional free-form notary notes

These appear in the Notary stamps section of the audit PDF and are required by Canadian provincial RON regulations.

Troubleshooting

Symptom	Most likely cause	Fix
Empty list	New tenant or no sessions yet	Click Book session
Book button errors	Envelope ID is missing or invalid	Confirm the envelope exists; copy its ID from the envelope detail page
Notary cannot complete	Envelope is canceled or expired	Cancel the session; re-issue the envelope first
Province not selectable	Hard-coded to Canadian provinces	Cross-border RON requires manual setup — contact support
Session shows No Show	Signer didn’t click the join link in time	Cancel + re-book; reach out to the signer to confirm

Related pages

• Envelopes — every RON session is bound to an envelope
• Account ▸ Notary — your personal notary credentials
• Settings ▸ Trust Accounting — RON-billed sessions tie into per-matter ledgers