Settings — Regulator Reports
The Settings ▸ Regulator Reports page is a launcher. It gathers the three trust reports a law society is most likely to ask for and links each one into the place it actually runs: Settings ▸ Accounting ▸ Reports.
Nothing is configured here and nothing is stored here. The page exists because “which report do I give the regulator?” is a compliance question, not an accounting question — so the three answers sit in the compliance area, while the reports themselves stay in one place with the rest of the financial statements.
The three reports
Section titled “The three reports”| Report | Scope | What a regulator is asking for |
|---|---|---|
| Monthly Trust Comparison | As of a month-end | Proof that, each month, the trust bank balance agrees with the total held for clients |
| Client Trust Listing | As of a date | A point-in-time statement of how much trust money the firm holds, and for whom |
| Trust Accounting Audit Report | A fiscal year | The periodic firm-level trust report a regulator requires on a filing cycle |
Each row opens the corresponding report in Settings ▸ Accounting ▸ Reports, with that report already selected. Set the period there, read the result, and export to CSV or PDF from the report’s own export control.
Monthly Trust Comparison
Section titled “Monthly Trust Comparison”The monthly reconciliation: for a chosen month-end, the trust bank balance is compared against the total of every client’s trust ledger. The two must agree.
When they don’t, the comparison surfaces the variance rather than hiding it — a trust shortfall is exactly the condition the report is meant to expose. Investigate the difference before filing anything.
Client Trust Listing
Section titled “Client Trust Listing”The client-by-client listing of trust money held as of a date, with a footer that ties total client trust liability to the trust bank accounts. It can be pivoted per trust-liability account, by client, or by matter; the grand total is identical across pivots, which is itself an audit check.
This is the same report documented at Settings ▸ Accounting ▸ Reports ▸ Trust Listing — the Regulator Reports row is a shortcut to it, not a second copy.
Trust Accounting Audit Report
Section titled “Trust Accounting Audit Report”The firm-level annual trust report, run against a fiscal year end. The fiscal year end comes from your organization’s configured fiscal year-end (default December 31).
The report carries a deliberately jurisdiction-neutral name. Regulators call their own version of this filing different things, and the form number is not the same everywhere — see Trust accounting standards for the governing rule in each Canadian province and territory, and for why the screens avoid naming themselves after a single jurisdiction’s form.
These reports read live
Section titled “These reports read live”None of the three is a stored snapshot. Every run recomputes from your posted journal entries at the moment you open it:
- Draft and reversed journal entries are excluded.
- A correction posted this morning is reflected in a report run this afternoon.
- Two runs over the same period return the same numbers only if no entries changed in between — which is why you export and keep the file you actually filed.
Because the reports are derived, there is nothing to “regenerate” and nothing to keep in sync. Fix the ledger and the report follows.
Before you file
Section titled “Before you file”| Check | Where |
|---|---|
| The month you are filing is reconciled | Settings ▸ Trust Accounting ▸ Reconciliations |
| No client trust ledger is negative | Client Trust Listing — negative balances render in red |
| Trust liability ties to the trust bank | The listing’s reconciliation footer |
| The period is closed, so it cannot drift after filing | Settings ▸ Accounting ▸ Period close |
A negative client trust balance and an unreconciled comparison are both conditions to resolve before filing, not to explain afterward.
Permissions and scope
Section titled “Permissions and scope”| Role | View page | Run the reports |
|---|---|---|
| Owner / Admin | ✓ | ✓ |
| Member | ✗ | ✗ |
| Viewer | ✗ | ✗ |
The whole /settings/* tree is admin-only. The page itself is a set of
links — the access that matters is the access to the reports it points
at.
Troubleshooting
Section titled “Troubleshooting”| Symptom | Most likely cause | Fix |
|---|---|---|
| A report opens empty | No posted entries in the period | Widen the period; confirm entries are posted, not drafts |
| Comparison shows a variance | Genuine shortfall or surplus, or an unreconciled month | Reconcile the month first; investigate the exact difference shown |
| Listing total differs from last month’s file | Entries were posted or corrected since | Expected — the reports are live; compare against the exported file, not a re-run |
| A client row is negative | That client’s trust ledger is overdrawn | Resolve immediately; this is the condition regulators care about most |
| Audit report covers the wrong dates | Fiscal year-end not set | Set the fiscal year-end in the organization’s accounting settings |
Related pages
Section titled “Related pages”- Settings ▸ Accounting ▸ Reports — where all three reports run
- Trust accounting standards — the governing rule per jurisdiction
- Settings ▸ Trust Accounting — trust accounts and monthly reconciliations
- Settings ▸ Retention Policy — how long trust records are kept
- Settings ▸ Audit Log —
trust.*events